K12 Field Trips and Youth Visits

Campus and Visitor Relations is proud to showcase our university and expand your students’ education by offering tours and venue visits across campus.

As the birthplace of the Wisconsin Idea, UW–Madison believes that the boundaries of the university are the boundaries of the state, and that all Wisconsin citizens should benefit from the campus. Likewise, we invite you to expand your classroom by taking advantage of all the experiential learning opportunities that await you and your students at the University of Wisconsin–Madison.

SPRING 2020 YOUTH VISIT UPDATES

Guided campus tours are not available through the Campus Visit Program on the dates listed below. This is due to previously scheduled events, academic breaks, and/or limited student tour guide availability. When completing the Campus Visit Request form, please choose only campus venues that do not require a tour guide on these dates. Please keep in mind that self-guided tours are an alternative option to consider and these dates do not apply to venues

  • January: 1-21
  • February: 14, 17
  • March: 2, 6, 9, 13, 16, 20, 23, 27-30
  • April: 3-6, 10, 13, 16, 17, 20, 24, 27
  • May 2-25

Campus Visit Overview & Group Requirements

  1. Campus and Visitor Relations – Campus Visit Program coordinates day visits for K-12 field trips and youth visits. We are unable to coordinate or sponsor overnight visits.
  2. Campus and Visitor Relations – Campus Visit Program does not assume custodial care of any minor. School and youth groups are responsible for their own minors. This includes having signed parental permission slips and meeting the following chaperone ratio requirements:
    1. One adult chaperone for every 10 elementary students
    2. One adult chaperone for every 10 middle school/junior high students
    3. One adult chaperone for every 18 high school students
  3. All K-12 field trips and youth groups will be required to submit a signed Campus Visit Agreement/Memorandum of Understanding (MOU) and provide a Certificate of Insurance upon request before a campus visit is coordinated and confirmed.
  4. Many of the UW-Madison campus tours and venues have a maximum group size of 20-25 participants/session due to space and staff availability. Therefore, total group size is limited to 100 students and chaperones per day. Groups larger than 100 are encouraged to visit over multiple days.
  5. We divide a large group into smaller groups and coordinate customized round-robin visits and tours, but we can’t guarantee that all attendees will participate in the same activities during your visit.

Visit Request and Rate Information

  1. We coordinate day visits on a first come, first served basis based on the date and time you submit your campus visit request.
  2. We are unable to accommodate requests for school field trips/youth visits on some dates due to holidays, university academic breaks, final exam periods, commencement, and high-volume prospective and admitted student visit days.
  3. If you would like to visit during a high-volume visit month (October, March, April, May, and the first two weeks in June), we encourage you to submit your campus visit request at least six months in advance. For other times of the year, please submit your request at least four weeks in advance.
  4. Many of the tours and campus visit options are free for school and non-profit groups, but some venues do require a nominal fee per visitor. Those options are noted with an asterisk (*) on the Customized Visit Options page.

To Submit a First-Time Visit Request

  1. Review the list of Customized Visit Options
  2. Submit a Field Trip Request – you will first register your organization and then be prompted to complete a campus visit request form

To Submit a Visit Request (for returning groups)

  1. Your account is in our registration system
  2. Review the list of Customized Visit Options
  3. Submit a Field Trip Request
    1. Click ‘Login’ (dark grey box)
    2. Enter email address and password (if you don’t have your password, please click on ‘forgot password?’)
    3. Click ‘Submit’ (green box)
      1. Once a year we inactivate accounts that have not been used for two years. If you receive a message that your ‘account has been disabled by the project administrator’ please email cvpspecialist@uwmad.wisc.edu and we will reactivate your account.
    4. Complete a campus visit request form

Questions?

Please contact us at (608) 265-9500 or cvpspecialist@uwmad.wisc.edu if you have any questions. We look forward to working with you and planning your visit to UW-Madison!

Undergraduate and staff tour guide Michael Schiltz talks with first-grade students about bone fossils and replicas of several dinosaur skeletons on display at the Geology Museum at the University of Wisconsin-Madison.
Undergraduate and staff tour guide Michael Schiltz talks with first-grade students about bone fossils and replicas of several dinosaur skeletons on display at the Geology Museum at the University of Wisconsin-Madison.